Title: Administrative Assistant

 

Click Here to Download Application

 

Reports to and is Evaluated by: Pastor

 

Primary Purpose:

 

The Administrative Assistant description is written so the work of office administration at Firmly Rooted Ministries is faithfully and efficiently performed.

 

The Administrative Assistant will support the mission and ministry of Firmly Rooted by handling office chores and tasks at the direction of the Pastor.

 

Spiritual Responsibilities:

 

• Be devoted to the gifts of God in Word, Sacrament and prayer

 

• Demonstrate his/her calling as God’s child through a sanctified life

 

• Share a loving and professional attitude with members, guests and public

 

Competencies:

 

• Demonstrates effective communication skills

 

• Demonstrates flexibility and strong organizational ability

 

• Proficient in Microsoft Word, Excel and Power Point

 

Desired Position Qualities:

 

• Loves God and trusts the grace of God given in Jesus Christ

 

• Understands and wholeheartedly supports the ministry of Firmly Rooted

 

• Desires to grow professionally and perform job tasks more effectively

 

• Ability to handle stress of deadlines and flexible work environment

 

• Consistently displays positive attitude toward life, staff, members and visitors

 

• Self-starter that accomplishes tasks with little supervision

 

Responsibilities:

 

• Create print and digital materials for ministry

 

• Get mail – sort and distribute as needed

 

• Set up for prayer and bible studies held in office

 

• Work with Volunteer leaders for Worship, Readers, Set-Up, Welcome Team, Child Check-in to schedule and communicate with members for weekly coverage

 

• Coordinate room office usage schedule, phone calls, appointments and other duties as directed

 

• Organize and manage volunteers who are serving at office

 

• Maintain church membership list and email distribution list from church management software

 

• Oversee inventory and purchase of worship and office supplies

 

• Review weekend service needs with Pastor and worship facility contact

 

• Work with worship facility to reserve extra rooms, equipment, etc.

 

• Clean office weekly (dust, vacuum, coffee bar and kitchen) take out trash 2-3x week

 

• Answer phone

 

• Prepare certificates for new members, confirmands, baptisms and others as needed

 

• Maintain records for official church acts (weddings, deaths, baptisms, confirmations, transfers, etc.)

 

Other Responsibilities:

 

• Duties to expand the ministry may be included as agreed upon with the Pastor

 

Compensation:

 

• 30 hours/week $ negotiable

 

 

Email Completed Application to: office@firmlyrooted.org

or Mail to: firmly rooted ministries attn: kimberly 18 n. washington street suite 3 oxford mi 48371